During this period, maximum protection of employees against the risk of infection is essential. Hygiene and spacing rules must be observed at all times. For this reason, E.ON – like many other companies – has set a maximum occupancy rate for its office buildings, always taking into account the requirements of specialists and authorities. To enable employees to organize and use office space as flexibly and easily as possible, E.ON now offers a new digital tool called “Office Check-in”.
The application is very easy to use and is already implemented at E.ON in Germany, Sweden and Romania. Managers can create virtual spaces for their team – for example, based on available office space – and set a maximum occupancy rate. Employees can then book their presence in advance. The application ensures that reservations do not exceed the maximum recommended occupancy. Reservations are completely anonymous: the number is decisive, not the employee’s name. To develop this tool, E.ON Digital Technology has worked closely with the departments of Health, Safety and Environment (HSE), Cyber Security, Facility Management, Data Protection and Employee Council.
“With this new digital office check-in tool, E.ON meets the current needs of the business environment. The company’s internal design and development teams created this solution in just a few weeks. Employees now have a simple way to reserve their presence in our offices. This application helps us to ensure that the maximum office occupancy is never exceeded. Since we have to stay together, especially in times of crisis, we decided to make our solution available to other companies as open source, free of charge. We want to share our knowledge with others so that together we can more easily get through this period marked by the new coronavirus pandemic,” says Matthew Timms, Chief Digital and Technology Officer at E.ON.
The tool will be useful even after the restrictions are no longer needed. Many companies will probably switch to a hybrid approach – a mix of work from home and office.